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    How to organise your business car hire needs

    If you need to hire a car for business purposes, either for yourself or your employees, there are multiple things to consider before going ahead, from more obvious elements such as pricing, to whether you need the vehicle to be insured for multiple drivers. Here are a few items to put on your list of things to think about.

    Car capacity

    One of the first things to establish is how large a vehicle you need. While this is dependent on what exactly you plan to use the car for, when travelling for business purposes it is usually best to err on the side of caution and select a model with a reasonably large capacity. This means that should you need to drive additional clients anywhere or perhaps share the vehicle with a colleague, there will be adequate space for additional people and/or luggage.

    Length of hire

    Next, you need to consider how long you would like to hire the car for. Here, you ought to balance caution with costs. After all, you want to give yourself plenty of time to return the car, factoring in potential delays - but you also want to ensure you are not paying over the odds for additional hire time that will not be used. So, sit down and think through the journey logically, taking into account projected journey times (including stops and any detours to pick up additional passengers), as well as potential delays, which could take the form of anything from overrunning meetings to roadworks.

    Petrol vs diesel

    It may also be worth considering the fuel your hire car will run on, as this can impact on your overall business costs. Selecting a model that runs on diesel, for instance, could see you get more miles for your money than a petrol alternative - though you may want to look into the fuel efficiency of individual models before making a final decision.

    Drivers

    Another thing to ascertain is whether there needs to be more than one named driver - should the journey be particularly long, for instance, two colleagues might like to share the driving. If this is case, check the paperwork clearly to ensure it is possible to name two drivers, and that they are both listed in the final documentation.

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